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THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION |
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The Glen of Pacific Grove Homeowners’
Association September 17, 2002 1. CALL TO ORDER 2.0 ROLL CALL Candy Pollock, President Present Joseph Chaffers, MCC Present Also present: Chuck Adams, Pat Claus, Miriam Edwards, Adorian de Galffy, Wolfgang Haas, and Augie Louis. Augie Louis and his termite problems on #13, Thor’s is out of business and he has a new report from Cypress. Also a problem with #98 and termite problems. 3.0 AGENDA REVIEW & RESIDENT REQUESTS Special presentation by Chris and Patty Anderson concerning bioremediation. (Copy attached). Cost estimate of approximately $1,000. Monthly infusion of bacteria to bring about the changes in the lake. On going costs of approximately $200 per month or $3,500 for the entire project. Jack Rugar moved, Jack Rutherford seconded the motion to commit to $3,500 for the project. Motion carried. 4.0 APPROVAL OF PREVIOUS MEETING MINUTES 4.01 Minutes of August 27, 2002. Secretary Bob will redo the minutes, eliminating transmissions errors without changing the content. To be approved at the October 2002 meeting. 5.0 REPORTS 5.01 Delinquency Reports (8/31/02) - Bob Stevens moved, Jack Rugar seconded, accepted as reported 5.02 Financial Reports (8/31/02) - Bob Stevens moved, Jack Rugar seconded, accepted as reported 5.03 Bank Statements (8/31/02) - Bob Stevens moved, Jack Rugar seconded, accepted as reported 5.04 MCC Billing Report (8/31/02) - Bob Stevens moved, Jack Rugar seconded, accepted as reported Water problem discussed, CalAm said they would never turn the water off again; Jim Ray prepared report (copy attached). 5.05 Welcoming Committee - Edith Davis in #82 will replace at Pat Claus as Chair of the Welcoming Committee. (See attached report) 5.06 Gardening Committee - report. The Glen Heights’ plan to top a tall tree was axed. Frank Ono, City Forrester, says they can only thin those trees from the top. (See attached report) 5.07 Lake Report - No report. Presentation by Chris and Patty Anderson. They gave detailed analysis of a very technical nature. 5.08 Rules Compliance -No notices were sent this month. President Candy is concerned about the language in the first notice. She will seek to soften the language in future correspondence. Dog issue is still around. President Candy talked about sizes of small to medium dogs based on a vet’s advice. Now there are two dogs in the Glen in the same unit, each is about 40 pounds or more. Owner Augie Louis said that animal behavior is the problem, not their size. All Board members agreed. Candy will write a letter and check them. 5.09 Architectural Control Committee - No one to give report. Unit #88 and the railing problem. Jim will talk to Ron Johnson about the railing. 5.10 Maintenance Report - No formal report at this time, but the roofs are still being worked on. 5.11 Emergency Preparedness - A packet will be going out to the residents about emergency preparedness. Joseph Chaffers will tell about the annual meeting in his letter by October 1, 2002. Questionnaire will also be in the packet. 5.12 Staff Report - we have 4 fire hydrants here and a separate account. We pay $25 per month per hydrant. We must maintain the hydrants. Once a year the PG fire department opens them and flushes them out. They stir the water up. 5.13 Ad Hoc Committee 1. CC&R Revision Committee - Glen Grossman - No report. 6.0 UNFINISHED BUSINESS 6.01 Gas meters - Jim Ray will figure it out when he returns in six weeks. 6.02 Perimeter Fencing - There is a place where it is most concerning, behind Wolf gang’s unit, broken rotten wood is on our property. It is a problem. We will try to figure out which house it is, and perhaps communicate with the owner(s). 6.03 Bridge - We have two bids, one is for $6,800 and $8,000 to $10,000. Jack Rugar moved and Jack Rutherford to accept the Scott A. Grover bid. (Copy attached). 6.04 Railing Repairs - Jack Rugar reported on the wrought iron railings for $6,833 (get bids). Suggestions were made to look into the feasibility of welding the broken parts of the fence. 6.05 Business Cards - This item will be held off until the new Board of Directors is elected. 6.06 Lake - It was moved by Jim Ray, seconded by Jack Rugar. The Lake work was approved with the understanding that the start up costs to be $1,000.00 and the monthly cost $200.00 for the first year. 7.0 NEW BUSINESS 7.01 Gutters - Jim Ray reported that the cost to do necessary gutter work was $875.00 It was moved by Jim Ray, seconded by Jack Rugar to do the work as soon as possible. 7.02 Outside lights - Candy Pollock reported that some members are not happy with the condition of the outside lights. Jack Rutherford will submit a bid at the next meeting. 7.03 Garage doors - Paint of garage doors will not be done at this time. 7.04 Payment of dues by credit card - This item will not be done, it is too costly. 7.05 Patio Responsibility - Two members request that their patios need work done. The Board of Directors will notify the owners that the work is their responsibility. 8.0 CORRESPONDENCE 8.01 General Correspondence 8.02 Board Correspondence 9.0 ADJOURNMENT 9.01 Next meeting date: 9.02 Adjourn - There being no further business, the meeting was adjourned. |