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THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION January 18, 2005 1.0 CALL TO ORDER 6:00 PM 2.0 DIRECTOR ROLL CALL President Diana Busman
Present Managing Agent Joseph Chaffers - Present Members present – Wolfgang Haas (#11), Rodger Axt (#13), Connie Shelstad (#19), Rick Busman (#71), Candy Pollock (#110), and Augie Louis on behalf of Nancy Evans. 3.0 AGENDA REVIEW / RESIDENT REQUESTS – Augie Louis advised the Board not to respond to lender inquiries regarding the number or percentage of rentals in The Glen. In his opinion, disclosing this information is not part of the manager’s duties and is not in the best interests of The Glen because it could lead to lenders refusing to lend if the lender feels there are too many rentals. Jim Ray advises 18% of the units are rentals. 4.0 APPROVAL OF MINUTES – 5.0 REPORTS 5.01 FINANCIAL REPORTS – Treasurer Ray reports the audit and tax returns have been prepared, the final audit will be distributed to the membership before the end of February, the Board needs to adopt an “excess funds” resolution, we have $235,439 in Reserve Accounts, signature cards for our financial institutions need to be signed, and he will meet with Rick Busman to start preparing a Reserve Study. 5.02 WELCOMING REPORT – Jack Rugar reports no new move-ins. 5.03 WEBSITE REPORT – Glen Grossman advises the domain name “theglenofpg.com” will expire on 6/19/05 and can be renewed for one, three, six, or nine years. Motion by Rugar, seconded by Busman, to renew for only one year. Motion passes 4 to 1 (Grossman). 5.04 GARDENING REPORT – Rodger Axt advises Roberts Tree Service unable to come out due to rain. He will reschedule them. There are two dead trees on the property and trees by the lake need attention. 5.05 RULE COMPLIANCE REPORT – Busman and Rugar both report numerous violators of parking regulations. Ray will draft a parking violation notice to be placed on the offending vehicles. Rugar believes the Rules Enforcement Committee needs to be resurrected. 5.07 MAINTENANCE REPORT – Jack Rutherford reports three roofs repaired, indoor painting to follow. 5.08 LAKE REPORT – Jack Rutherford. No report. 5.09 WILDLIFE CONTROL REPORT – Jack Rugar. One raccoon caught. 5.10 ARCHITECTURAL CONTROL REPORT – Rodger Axt advises #98 spoke to the ACC and signed a release regarding their patio. Jim Ray advises he scanned the release and returned the original to Ken Morley. Busman advises the original of the release needs to go to MCC for record keeping. 5.11 AD HOC COMMITTEES – Jack Rugar a. Document Revision – Glen Grossman. Deferred. b. Finance Review – Rick Busman. No report. 5.12 NEWSLETTER ITEMS: · Pet owners to use designated areas for their dogs to relieve themselves. · Front doors will be painted in the Spring. 6.0 UNFINISHED BUSINESS 6.01 TV Bulk Rates – Candy Pollock. No report. 6.02 Painting – Jack Rugar. Brian got started today painting the trim and accents, should finish this month if no more rain. Ekim signed the painting contract. We will have 5 gallons of each color of paint at the end of the painting. Rugar will develop a form so each owner can note problems and indicate whether all work has been completed satisfactorily. Front doors will be painted in the Spring. 6.03 New CC&R and bylaws – deferred to Executive Session 6.04 Lake Bank by #110 – Granite Construction unable to fix it due to rain. Ty Seeders suggests a concrete foundation be built. Candy Pollock says the lake is now only 12 feet from her door and the Board should discuss liability issues since there is no fence separating her unit from the lake. 7.0 NEW BUSINESS – 7.01 Pedestrian Gate & Keys – Diana Busman advises she has had two requests for keys to our pedestrian gate. Motion by Busman, seconded by Grossman, to charge $10 for a set of keys. Motion passes. 7.02 Executive Session – Gardener’s contract. 8.0 CORRESPONDENCE – none 9.0 FUTURE BOARD MEETING / ADJOURNMENT – 2/15/05 at 6:00 p.m. at 71 Glen Lake Drive. |