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THE GLEN OF PACIFIC GROVE HOMEOWNERS' ASSOCIATION
MINUTES 1.0 CALL TO ORDER 2.0 ROLL CALL Candy Pollock Director Present Members Present: Wolfgang Haas, Bob Stevens, and Roger Axt 3.0 AGENDA REVIEW/RESIDENT REQUESTS: none 4.0 APPROVAL
OF MINUTES FROM THE 5.0 REPORTS 5.01 DELINQUENCY REPORTS: accepted as reported. 5.02 FINANCIAL REPORTS: accepted as reported. Jim Ray reports he is working with Chaffers to re-allocate Reserves but is not receiving non-standard invoices. Pollock, Rutherford, and Ray to meet with Chaffers to resolve issues. 5.03
BANK
STATEMENTS: accepted as reported. 5.04 MCC BILLING REPORT: accepted as
reported. 5.05 WELCOMING COMMITTEE: no report. Pollock advises Edith Davis is aware the Axts bought #13 and the Morleys purchased #86. 5.06 GARDENING COMMITTEE: written report submitted and accepted. Invoices should come to Rutherford who will turn them into Ray. Pollock reports #58 does not want her hedges trimmed because it diminishes her privacy. Pollock will address her concerns. Gardeners want #58’s dogs kept inside on Wednesdays. Pollock will advise #58. 5.07
5.08 RULE
COMPLIANCE: President Pollock
reports one parking permit issued to #12. 5.09 ARCHITECTURAL CONTROL COMMITTEE: no report 5.10
MAINTENANCE: 5.11 EMERGENCY PREPAREDNESS: Pollock reports 27 units (nearly ˝ of the membership) responded to the questionnaire. Stephanie Lee is compiling the results. 5.12 STAFF REPORT: Pollock reported: · the barking dog on Sieda has been quiet but Animal Control has advised her to document any instances of extended barking; · the PG Fire Dept tested the lake and advised the lake did not suffer from a sewage spill at DLI; · one member has recommended the Association stop trapping raccoons;
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· Good-bye gifts are needed for Virginia Capra and the DeGalfys – perhaps a laminated Curoc tray with a picture of The Glen or the lake signed by Board members and residents. 5.13 AD HOC COMMITTEES: DOCUMENT REVISION COMMITTEE: no report NEWSLETTER
ITEMS: Pollock wants article re free poppy seeds, free showerheads, entry
gate to be used for entrance only and exit gate to be used for exiting only;
members to examine their water bills to make sure they don’t have a water leak
because CALAM told her they are not responsible for leaks in the pipes. Ray
says the PVC pipe is the lowest grade available and the wrong type of glue was
used. Pollock says one member wants the Glen Gazette to report the progress of
major projects, to report when members are ill and need assistance, and to
acknowledge special achievements by residents. The second item has privacy
implications. 6.0 UNFINISHED
BUSINESS: 6.01 COSMETIC BARRIERS FOR GAS METERS - tabled 6.02 PERIMETER FENCING - tabled 6.03 IRON RAILING REPAIRS - tabled 6.04 OUTSIDE LIGHTS - tabled 6.05 #38 BROKEN PATIO
TILES – The Glen to offer to split the cost of
repairs with the member (Pollock to send letter). 7.0 NEW BUSINESS: 7.01 FORMATION OF RESIDENT LIST – Pollock reports 75% of the 27 members (i.e., 21) who responded to the questionnaire would like a Member list. A release form will be attached to the next Glen Gazette. 7.02 GARAGE DOORS – Pollock reports one member thinks The Glen should pay for new garage doors for all 60 units (and reimburse those who have already installed a new garage door). The estimated cost of $60,000 makes this unfeasible absent a special assessment. 7.03 GARAGE SALE - Pollock reports 88% of the 27 members (i.e., 23.5) who responded to the questionnaire would like a garage sale. Pollock will form her own committee to work on it. 7.04 PAINTING – Ray reports he will solicit painting bids from those painting contractors who provided estimates used in forming the Reserve Analysis. Dry rot beneath the bay windows must be resolved before painting next fall. 7.05 FUTURE
BOARD MEETINGS – Grossman requests Board meetings be held at 8.0 CORRESPONDENCE: 8.01 GENERAL 8.02 BOARD
– Thank-you letter drafted to 9.0 FUTURE BOARD MEETINGS AND ADJOURNMENT: 9.01 NEXT BOARD MEETING:
Tuesday, 9.02 Motion to adjourn adopted by acclimation. |
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